Public Events on Private Property

Special events on private property

In 2019, Milton Council endorsed an Events Framework to classify events and associated supports.

A public event on private property is considered to:

Be an event taking place at a location that is not owned and operated by The Town of Milton
Have the potential to strain the community’s emergency services response
Have a foreseeable impact on the regular flow of traffic
Have the potential to adversely affect the Town of Milton community
Require the approval of a regulatory agency, e.g. Town, AGCO, Halton Region Health Department, which is outside the scope of typical operations

To get started on planning an event on private property, download our Public Events on Private Property Planning Workbook.

Download Public Events on Private Property Planning Workbook

Event requirements

We will guide you through all municipal, regional, provincial and federal requirements.

Building permits

You’ll need to apply for building permit for the setup of any tents, bleachers and stages. Please note that we need at least four weeks to review building permits.

Facility rentals

Learn how to rent a facility and understand our space allocation guidelines and policies.

Filming

You must apply for a filming permit if you’d like to use a Milton property for an approved filming project. Make sure that you submit your application at least seven business days before you start filming.

Fireworks

If you’re using or selling fireworks, you’ll need to apply for a fireworks permit. Please note that we require at least four weeks for review and approval.

Insurance

We assess insurance requirements through the event application form. We’ll determine your proposed event’s potential risks and recommend ways to eliminate or control those risks.

Lottery license

If you’re running or managing a lottery or a game of chance for charitable or religious purposes at your event, you’ll need to apply for a lottery license.

Municipal licenses and permits

We regulate licensing for health and safety, noise, nuisance control and consumer protection. We assess the required permits and licenses through the event application form including:

Road closures

You can request road closures as part of the online Event Application form. You can also request a road closure for a street party. Road closures may require the use of barricades, jersey barriers or large blockades for vehicle mitigation.

Signs

Signage is limited to private property. You can request to use signage on a Milton road allowance when you complete our online event application form. You can also rent exterior and digital signage at a Milton facility.

Weddings

If you are planning a backyard wedding, please continue to check for updates to provincial and regional restrictions as your selected event date approaches. If your wedding does not require a permit for a tent, noise exemption or road closure permit, it is not necessary to complete a special event application form.

Health and safety requirements

Depending on your event, you may need to meet health and safety authority requirements.

Alcohol

Selling or serving alcohol at your event? Make sure to apply for Special Occasion Permit from the Alcohol and Gaming Commission of Ontario (AGCO). Please note that the AGCO requires at least eight weeks to review your request.

Electrical equipment and generators

Larger events that include electrical equipment and generators need an Electrical Safety Authority (ESA) electrical permit and an inspection. Please note that you must apply for an ESA permit at least six weeks before your event.

Food and waste

If foods are prepared, sold or distributed at your event, you’ll need to apply for approval from the Halton Public Health Department. Halton Region also provides waste collection support for community events.

Niagara escarpment

You can use Niagara Escarpment Commission's interactive map to find out if your event is on property that’s regulated. You may need to apply for a development permit.

Paramedic services

Halton Region's Paramedic Services can provide emergency medical services for events in our community. Please note that they need at least eight weeks to review and approve your request.

Police services

You can book a pay duty officer from Halton Regional Police Service to have them help and supervise your event. Please note that they need at least eight weeks to review your request.